Accounts Payable

 

Steamline your payment cycle to save time and improve control

Escape outdated, productivity-draining manual processes. With Intacct Accounts Payable, you can automate workflows to manage the entire accounts payable (AP) cycle with newfound speed and efficiency. That means more time to focus on high-value analyses, insights, and cash flow optimization—and less frustration and wasted time.

Key benefits

Save time and money

Save hundreds of hours per year—and tens of thousands of dollars—by automating your accounts payable processes, eliminating inefficient workflows, and refocusing on higher-value activities. Point and click to configure approvals and take advantage of automated expense allocations to increase productivity.

Stay in control

Automated, configurable processes enable you to better manage accounts payable by defining

workflows, approvals, and internal controls that align with your business. With visibility into the entire AP cycle, you can ensure greater accuracy as well as stronger compliance with finance and accounting policies.

See it all in real time

Track and view payments, approvals, and reports— anytime, anywhere. With Intacct Accounts Payable you can see your accounts payable liabilities, vendor-aging reports, and bill- and check-register reports in real time.

Key features

Internal control

Point-and-click controls: Easily and quickly create definitions of your workflows, approvals, and internal control processes to conform to your business.

Multiple payment receipt options: Accept payments in your customers’ preferred forms including check, cash, credit card, and funds transfer.

Predefined defaults: Pay the correct amounts to the right vendors and take advantage of discounts.

Seamless integration with Intacct Cash Management, Inventory, and Purchasing: Minimize data reentry and get broader insight across all financial functions.

Real-time access to AP transactions and data: Review and react to your current situation on the fly; no more waiting for batches to post.

Reports on vendors, aging, or payments: Quickly and easily slice and dice your data to get any view you need.

Automation and productivity

Automated workflows and processes: Speed up your AP cycle and enhance accuracy.

Approval alerts and messages: Enable greater responsiveness among team members.

Automated data entry: Save time, money, and resources while increasing accuracy with defaults for terms, discounts, GL accounts, payment priority, and payment dates.

1099 automation and support: Efficiently manage yearend with 1099 coding at the transaction level, multiple entity consolidation of 1099s, and IRS file generation.

Automatic expense allocation with predefined tables: Operate with greater precision by allocating expenses across multiple entities, departments, and locations.

Key features

Automated amortization expenses: Recognize assets from AP bills and expense them either over time or all at once on a set future date.

Document drag-and-drop functionality: Save time and paper by simply and quickly attaching or viewing electronic documents—from any device and location.

Support for multiple entities and multiple currencies (optional module): Handle it all right from within Intacct Accounts Payable.

Check Delivery Service (optional module): Make check payments with a single click; eliminate tasks (e.g., check printing), expenses (e.g., postage), and local check inventories.